HOW SHOULD YOU REPORT REPAIRS?
ALWAYS MAKE SURE YOU REPORT ISSUES IN WRITING.
Keep records of all reports. This protects you in case there is a dispute later.
Check your tenancy agreement for guidance. Generally you will be reporting issues to your landlord or managing agent.
Some landlords or managing agents have a portal they ask you to request repairs through, however, if you do this make sure you keep the record of having made this request, and a copy of the text sent over.
Sometimes the contract will include expected timeframes for different repair types (urgent vs non-urgent), however, regardless your landlord is required to complete repairs within a reasonable amount of time.
SO, WHAT IS A REASONABLE AMOUNT OF TIME?
This depends on the different types of repairs, but there are some general UK guidelines:
Emergency (e.g. no hot water, burst pipe) - Within 24 hours.
Urgent (e.g. fridge not working) - Within a few days.
Non-urgent (e.g. dripping tap) - Within 2-4 weeks.
WHAT IF YOUR LANDLORD DOESN'T DO THE REPAIRS?
If your landlord fails to carry out repairs after being informed:
Follow up in writing (email is best)
Check your rights with Citizens Advice or Shelter.
In extreme cases you can:
Contact your local council's housing department.
Report them for a breach of contract.
Consider filing with a redress scheme for some monetary compensation. This is the Property Ombudsman or Property Redress Scheme (they must legally be a part of one of these).
However, this is only appropriate action if the issues are persisting and have impacted your ability to have proper use of the apartment.
WHEN MIGHT YOU BE CHARGED?
You might be charged for repairs if:
The damage was caused by you or your guests.
You failed to report an issue that worsened over time.
You breached your responsibilities (e.g. blocked drains due to improper use).